Do you recognise this? Are you organising training or further education for your employees, members or customers and don't really know whether they were actually there? With online events in particular, it's easy to simply dial into the video conference or let the stream run on an event platform on the side. But even at face-to-face events, there are participants who check in at the front of the room and leave again after a few minutes. If you make your own seminar organisation more complicated than necessary with complicated solutions for check-in and check-out, you will spend a lot of money and may also annoy your participants who are willing to learn. Fortunately, you can easily implement and check attendance with a tool like TEDME. In this blog post, you will learn how to do this.
Attendance monitoring for digital training and further education
Many planners and organisers of training and further education courses probably feel the greatest pain when it comes to the digital form of lectures and seminars. You never really know whether the participant is actively listening, writing emails on the side, opening the door for the postman or emptying the washing machine in the next room. If you really want to be sure that the online participants of a seminar are actively taking part, you need a simple and easy-to-implement way of monitoring attendance: surveys or voting with TEDME.
This is how you implement the simple attendance check:
- Create a list of participants in TEDME or upload your list.
- Think of a test action. For example, you can hold a card with a number or a picture in the video camera and ask your participants to enter what they see in the open "survey" with TEDME.
- Start the "surveys" at regular intervals and close them again after a certain processing and reflection period has elapsed.
- Analyse the surveys via TEDME.
Thanks to the linking of the individual PINs from the participant list with the answers in the TEDME backend, you now know exactly which participants have answered and which have not.
For quick readers: Simply ask a question at a certain point in your webinar. It doesn't have to have anything to do with the content of the training course. The main thing is to give your participants a relatively short window of time to answer it. You already know who was attentive.
How to tighten attention control: the knowledge test
If you want or even have to be stricter, you can refer to the knowledge imparted in the last 15 or even 30 minutes in the surveys. If you want to be even stricter, you can also stipulate that only correct answers will lead to confirmation of further training.
Attendance monitoring for seminars and lectures in presence
You can also check the attendance and attentiveness of your participants at face-to-face events. As with online events, you will need access to TEDME and a list of participants with unique participant IDs. As with the online version, create the surveys in TEDME and ask your participants to answer the questions or votes using their smartphones within a short time window.
Participants who are present take part in the attendance and attention tests:
- Open Tedme.com on your smartphone.
- Enter "Room number" - this is your event code.
- Answer the current question.
You can also incorporate the more difficult conditions for the attention tests or knowledge queries here.
You can use the same principle to check attendance at hybrid events - for each individual participant. Very simple and 100%ig GDPR-compliant.
When TEDME is suitable for monitoring attendance at educational programmes
You can implement this type of very simple attendance monitoring for any type of training or further education programme. This solution could be particularly exciting for you if you have been able and have had to provide proof of attendance in your attendance formats up to now. The more creatively you or your instructor create the questions, the more pleasant and perhaps even humorous this attention test can be for your participants. Be sure to vary the question types and keep the attention of your participants as high as possible.
Conclusion
With a voting and interaction tool like TEDME, you can easily implement this for educational events where you need proof of attendance and attention. Ask the right questions from time to time and only issue certificates to those who have actually attended - whether in person or online on screen.
TEDME can do more than just attention checks during training courses. Interested?
