Who is actually allowed to vote at a meeting - and who is not?
This seemingly simple question regularly causes uncertainty in practice. This is because in many organisations, only those who can prove that they are present - whether on site or online - are allowed to take part in elections or vote.
In this blog post, you can find out how to solve this problem elegantly - with a digital check-in that is more than just an "arrival". With the technical ticket to your vote, so to speak.
1. without login - no vote
For your event with a vote, check-in means that the person taking part must actively identify themselves before taking part in the vote. Only those who scan the personal QR code that they have received by email or mail merge, or who are checked in manually by an organiser, are counted as present and entitled to vote.
This not only protects against errors, but also ensures that:
- Legal certainty: only verified persons take part
- Transparency: every check-in is documented
- Traceability: Who was there and when - and who wasn't?
This creates a solid basis for any form of voting - whether at general meetings, committee meetings or hybrid formats.
2. putting an end to grey areas in the quorum
Anyone who organises events knows the dilemma: participants sometimes leave the room briefly, but could still vote.
With a digital check-in like TEDME, you can prevent exactly that:
Only those who are actively checked in are considered to be present. You can check out participants yourself in TEDME. This means
- Clear figures on the current quorum
- Reliable basis for voting authorisations
- Clean logging for proof to authorities or members
A real game changer, especially when it comes to changes to the articles of association or board elections.
3. the QR code as the key to the election
The principle is simple: each person invited receives an individual QR code - by e-mail or mail merge. This QR code is not only the invitation, but also the access to the event and the authorisation to vote.
Participation is not possible without a scanned code or manual confirmation.
This way you can ensure that:
- no double votes are awarded
- no unauthorised persons vote
- the entire election process is audit-proof.
And if someone doesn't have the code to hand? No problem: your team can also check in manually and react flexibly to any situation.
4. digital check-in = trust in the process
The more complex the coordination, the more important it is that everyone involved has confidence in the process. Digital check-in - as possible with TEDME - conveys this trust. Not through complicated technology, but through clear rules and comprehensible processes.
Participants see:
"I am logged in correctly, my vote counts, the process is secure."
This reduces questions, discussions and uncertainties - and increases satisfaction with the entire event.
5 Conclusion: If you are not checked in, you are not allowed to vote - and that is a good thing.
With a digital solution like TEDME, digital check-in becomes the central component of a legally compliant election. No separate tool, no duplication of effort - just a seamlessly integrated process that protects what counts:
The legitimacy of your assembly.
Whether for small clubs or large associations - anyone who wants to organise professional voting today can no longer avoid technical verification. And this is where TEDME makes a simple but effective difference.
Tip: Check-in is included in all TEDME packages. Get started right away and ensure clarity for your next vote.
Now Test free of charge on TEDME.com
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