Whether it's a team event, conference, general meeting or staff meeting - every event starts with the question: Who should come - and how do I organise the registrations? Many organisers still rely on manual processes such as Excel lists, PDF forms or feedback by email. But this costs time and nerves - and quickly goes wrong, especially for larger events.
The solution? Self-registration. This gives potential participants the opportunity to register for your event themselves in a structured way - via a link, a QR code or a customised invitation page. And best of all, the technology takes care of many tasks for you automatically.
Here are 10 good reasons why you should organise your events with self-registration in future:
1. you save valuable time in the run-up to your event
Self-registration eliminates the need to manually create and maintain participant lists. Instead of having to collect feedback from various sources and laboriously collate it, participants enter their data directly into the system themselves.
The result: significantly less effort in the preparation phase - and more time for what really counts: The content, dramaturgy and experience of your event.
2. fewer errors - better data quality
Manual data entry is prone to errors: names are misspelled, email addresses contain typos or duplicate entries cause confusion. With self-registration, participants enter their data directly - and ideally confirm it via double opt-in.
This ensures correct data, fewer questions and less hassle in later steps such as badge printing, mailing or check-in.
3. live overview of all registrations
How many people have already registered? Which target groups are included? Is there a shortage of seats in certain rooms?
With digital self-registration, you have access to current registration numbers and participant details at all times - without Excel, without searching, without uncertainty. You know immediately where you stand.
4. targeted communication instead of mass emails
Another advantage: you can precisely control your participant communication. For example, reminder emails are only sent to people who have not yet registered. Only confirmed participants receive changes to the event.
This saves time, reduces wastage and shows your participants: Everything here is professional and personalised.
5 A convincing first impression - right from the application stage
The registration page is often the first point of contact with your event. So why not score points right here?
A well thought-out and visually appealing site including a professional registration form with event information, branding and clear user guidance immediately conveys trust and professionalism - and can even increase the registration rate for your event.
6. manage participation restrictions with confidence
Many events have a limited number of participants. With self-registration, you can first collect all interested parties - and later decide specifically who will receive a confirmation of participation.
This allows you to maintain control, remain fair to all interested parties and still retain room for manoeuvre for targeted approvals.
7. easily integrate individual questions and information
Do you need additional information such as menu preferences, billing addresses or workshop selection? No problem.
You can customise modern registration forms so that you can request exactly the information you need for planning - without having to follow up later.
8. full GDPR compliance - without legal headaches
Data protection is not a nice-to-have, but a must. Good tools such as TEDME offer you automatic double opt-in processes, SSL encryption and clearly defined storage periods.
In this way, you avoid legal risks and show your participants that you handle their data responsibly.
9. multi-channel capability: can be used anywhere
Whether as a link in an e-mail, as a QR code on a poster, as an iFrame integrated into another website or as a button on the intranet - you can place the access to self-registration exactly where your target group is.
This reduces the hurdles to registration and increases the likelihood that interested parties will actually register.
10. automation that pays off noticeably
As soon as someone registers, a confirmation is sent automatically. Reminders can be sent automatically if registrations are not completed. After the event, you can send a follow-up e-mail with a feedback link.
You can set up these or similar processes once - and then they run themselves. This takes the pressure off your team and ensures a consistent participant experience.
Conclusion: Self-registration is the new standard
Anyone still working with feedback forms, CC lists or static forms is wasting potential. Self-registration is a simple, elegant and very efficient solution for organising events smarter - and increasing participant satisfaction in the process.
This is exactly what you can do with the TEDME add-on module. With just a few clicks, you can create your customised registration page, send invitations, manage feedback and retain full control at all times.
? Find out more about self-registration with TEDME.
Deutsch (Sie) 
English (UK)